In accordance with State Board Policy 3234, the Pocahontas County Board of
Education establishes this policy that provides for the adoption of the annual school
calendar, as well as the recovery of instructional time lost to late arrivals and early
dismissals and a plan to guarantee 180 separate days of instruction for students.
I. The Pocahontas County Board of Education issues the following procedure in the
school calendar adoption process:
- Annually, the superintendent of schools/or designee will to obtain training on the
school calendar adoption procedures.
- The superintendent/designee will then train principals and/or their designees on
the calendar adoption process.
- The superintendent/designee will establish a county committee of the following
members: the current Teacher of the Year, the current Service Employee of the
Year, one principal, one parent from the Hillsboro/Marlinton area, one parent
from the Green Bank/Dunmore area, the county WVEA president/or designee,
the county AFT president/or designee, the WVSSPA president/or designee, and
faculty senate presidents from any school not already represented on this
committee. Each school must be represented on the committee.
- The committee will meet and discuss the current calendar and make suggestions
as to its effectiveness and to what may need addressed with the upcoming
calendar. They will also discuss the two public meetings and determine dates
and locations for each.
- The superintendent/designee will provide a Class II legal advertisement in the
local newspaper at least 10 days prior to the first of two required public meetings
for the purpose of announcing the dates and locations for those public meetings.
- Two public meetings will be held—one in the Green Bank/Dunmore area and one
in the Hillsboro/Marlinton area. Both meetings must be attended by a quorum of
board of education members.
- The county website will have a survey posted to allow comments from parents,
students, employees, and other county citizens concerning the calendar.
- The county calendar committee will meet to discuss the results obtained from
both the public meetings and survey.
- The county committee will develop three (3) calendars to put out for vote by
school employees. The calendar choices will also include a summary of each
calendar and a list of days that will be used to make up canceled days of
- The superintendent/designee will forward the three calendar choices to the
WVDE for prior approval to guarantee that the calendar that is selected will be
approved by the state department of education.
- The county committee will meet to canvas the voting results and make a
recommendation to the board of education for approval.
- The board of education will then forward the approved calendar to the WVDE for
state approval prior to May 1.
- The calendar will be published in the local newspaper along with a summary that
explains the calendar, as well as a list of make-up days that will be used for
canceled days of instruction.
II. The schools of the Pocahontas County School System provide additional
minutes of instruction above and beyond the requirements of the state law for
each grade level. These minutes, called accrued minutes, will be used to
compensate for the loss of instructional time that has occurred due to either late
arrivals or early dismissal of students due to weather-related issues or other
emergency situations. These accrued minutes may NOT be used to compensate
for entire days of instruction.
III. The adopted school calendar shall include, as an attachment, the days that will
be used to make up canceled days of instruction. Any day that is not included on
this list of make-up days are considered “protected” days and cannot be used for
making up lost instructional days. All out-of-calendar days through June 30 may
be used for this same purpose, other than June 20 which is a holiday.
Adopted: July 28, 2014