File: IKJ


Pocahontas County Schools Athletic Policy




Pocahontas County recognizes the importance of athletic activities in providing students with important opportunities for a total education. These activities teach students’ lifetime values such as commitment, discipline, hard work, leadership, teamwork, and physical fitness, all of which are the foundation for academic success. Participation in athletic activities contributes to the physical, emotional, and social health of our students and promotes a sense of unity and cooperation among athletes, the student body, and the community.


Pocahontas County Athletic Programs are designed to promote and provide the following:  self-esteem, school spirit and pride, good citizenship, sportsmanship, cooperation, higher academic performance, responsibility to self and others, respect, positive role models, healthy lifestyles, teambuilding, and lifelong wellness.  Programs will emphasize excellence, effort, improvement, and respect for coaches, teammates, and officials.


This policy establishes procedures for Pocahontas County School Athletic Programs to promote and maintain a proper balance between academics and athletics.  Section One covers general athletic policies that pertain to students and parents, and Section Two covers general administrative procedures that are the responsibility of the athletic director and coaches. These policies and administrative procedures are designed to provide clear delineations of responsibility and accountability on the part of administrators, the athletic director, coaches, students, and parents in order to provide the guidance and support necessary to operate successful athletic programs.


Mission Statement


The mission of Pocahontas County School Athletics is to provide student the opportunity to compete successfully in an athletic program during their educational experience.  Athletic programs are designed to promote and provide the following:  self-esteem, school spirit and pride, good citizenship, sportsmanship, higher academic performance, responsibility to self and others, respect for coaches, teammates, and officials, positive role models, teambuilding, and life-long wellness.  Strong work ethics and disciplined judgment provides for personal achievement.


Section One




  1. Participating in athletics in Pocahontas County Schools is a privilege that is extended to all students who wish to practice and compete as a member of a team. Athletes assume responsibilities to their school and to their teammates when they choose to play sports and participate within interscholastic activities guidelines mandated by the West Virginia Secondary School Activities Commission (WVSSAC).



  1. The primary goal of athletic participation is to develop the athletic talents, physical skills, and emotional maturation of students as members of a team. Winning is important because success is measured by results, but effort and sportsmanship are also important and a balance must be maintained between winning, effort, and sportsmanship in measuring the success of a team or the athletic program.


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  1. Athletes are selected for teams based on their athletic talent, physical skills, and emotional maturity. No player is guaranteed a specified or equal amount of playing time; the best players will play the most. However, athletes for Pocahontas County must understand that winning and losing are a team effort, no single player is responsible for winning a game and no single player is responsible for losing a game. Every practice and every contest is a team effort.


Athletic Department Funding


  1. Each athletic program has an individual account. All programs will be responsible for sports and medical equipment, field expenses, transportation costs, officials, uniforms, and any other expenses associated with that individual sport.


  1. The level of funding that the athletic program receives is insufficient to adequately support athletic teams entirely. Equipment that should be replaced on a yearly basis, such as balls, bats, scorebooks, and athletic letters and pins must be purchased every year. That leaves little, if any, money in the athletic budget to purchase more expensive items such as uniforms or major pieces of equipment; therefore, teams will be placed on a uniform rotation schedule for replacement on a periodic basis. All programs are self-sustaining and will seek money through fundraising, donations, and ticket/concession sales.


  1. The accountability and care of athletic equipment and uniforms is extremely important to ensure that these expensive items last as long as possible.


Parent Involvement


  1. Parental support is a vital component to the athletic programs in Pocahontas County Schools. Parents support coaches by ensuring that their children maintain athletic eligibility and attend practice, and they support their children by being visibly present at events.


  1. Parents are held to the same standards of conduct and sportsmanship while spectators as of student athletes. The Player-Parent-Coach Contract clarifies expectations for parental behavior at athletic events.




  1. Students must maintain academic eligibility to participate in athletics. Academic eligibility is determined by grade point average (GPA). The GPA is calculated from previous semester (the previous two nine weeks prior to the athletic program beginning). Football, Boys/Girls Soccer, Cheerleading, Golf, Boys/Girls Basketball, Cross Country, Golf, and Archery eligibility will be determined using the 3rd and 4th 9 Weeks of the previous year (Spring Semester).  If a student is ineligible at this time, virtual courses will be offered throughout the summer to increase his/her GPA or students may regain eligibility at the end of the 1st 9 Weeks of the current school year by obtaining a 2.0 GPA.  Baseball, Softball, and Boys/Girls Track eligibility will be calculated by using the 1st and 2nd 9 Weeks of the current school year.  If a student is ineligible, he/she can obtain eligibility by obtaining a 2.0 by the end of the 3rd 9 Weeks.  This is not to be confused with the overall Cumulative Grade Point Average, which is the overall average for a student’s school career.  Computation of eligibility will be completed by the athletic director or respective coach using the criteria from West Virginia Secondary Commission (WVSSAC).  If a student athlete is failing a class during the respective sports season he/she will be declared ineligible for competition until a passing grade is confirmed by building principal, athletic director, or coach. This may only be a one game suspension if the student athlete makes effort to improve scores.  Pocahontas County




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School students are expected to maintain at 2.0 during the duration of their sport, this applies to all elementary, middle, and high school students.  Students, parents, and coaches will monitor current academic eligibility throughout the season to ensure success and maintain high expectations for academics, as well as athletics.


  1. Any student athlete participating in high school sanctioned sports must provide record of a sports physical, dated on or after June 1st May 1st of the upcoming school year. Parent, athlete, and physician must complete and sign all sections of the form.  Athletes are not permitted to participate in practice or contests until this form is on file with the athletic director.




  1. A student suspended from school may not participate in practice, or competition, or any school sponsored event until the suspension is completed.


  1. A student must be in attendance ½ day in order to participate in a sporting event or practice session occurring that day. A doctor’s note or an educational requirement verification should accompany a student upon their return.  The athletic director, principal, or assistant principal must clear any absences and should be notified in advance if an absence will occur.


  1. Regular attendance, promptness, and participation at practice are required if the student athlete wishes to maintain positive athletic standing with the team. Athletes will be permitted 5 absences for the sport they are participating (this includes practice and contests). Upon the 6th absence, termination from the team may be issued.


  1. Each athlete must complete 14 days of practice before competing in the first scheduled event, with the exception of golf. If an athlete is still participating in a sport because of state playoffs, the athlete will only need to complete 7 days  5 days of practice to become eligible. If the prior sport ends even 2 days prior to start of new season, the athlete will then need to complete 14 days of practice as all other athletes.


Sports Insurance and Injury Notification


All student athletes are required to have health/medical insurance coverage.  If he/she does not have private insurance, the school will offer coverage through an outside agency.  Parents will be responsible for the one time cost, which will cover their child for the current school year.  Each athlete will be given an insurance information form to be completed and returned by the end of the first week of practice.  Each coach and the athletic director will retain a copy of this form in the event an emergency occurs.  to pay $20.00 insurance fee prior to the first day of competition.  If an athlete is injured during practice/game and requires medical attention, the coach and parent will be required to complete a notification of injury form within 90 days of the incident. The athletic director provides injury forms, with instructions to all coaches.


Violation of School Rules


Student athletes are expected to obey and follow all school rules as stated in the Student Handbook in accordance with Policy 4373 (Expected Behavior in Safe and Supportive Schools). If rules are violated, disciplinary action will occur and suspension may be imposed. These rules apply at school or any school sponsored program/event held on/off campus.  If school suspension is deemed necessary, the student athlete will not be permitted to participate in practice, or contests, or any school sponsored event until the suspension is complete.  This may also result in the dismissal from the team.  Coaches will determine individual and team expectations containing consequences.  These will be presented to athletes and parents.


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Participation and Behavior during Events


Athletes will participate in events as the coach deems appropriate.  It is the coach’s decision who participates, when the athlete participates, and how long the athlete participates.  If an athlete refuses to participate in an event upon the request of the coach, a meeting will be conducted, and dismissal from the team may be issued.  Participation is a privilege and athletes are expected to follow the coach’s request during all practice sessions and events.


Lettering Policy


The award of a varsity letter is an accomplishment that athletes earn through dedication and hard work, and it recognizes athletes who have kept their commitments to the team throughout the season.  Athletes must meet guidelines below in order to receive this award.


  1. Varsity athletes who remain as members of the team in good standing throughout the full season are eligible to earn a varsity letter. (Must meet provisions below in playing time criteria)


  1. Senior athletes who have participated in a given program (varsity or Junior varsity for at least three years shall receive a varsity letter.


  1. A student trainer/manager who has held the position for at least two seasons in the same sport may receive a letter and manager pin.


  1. Injured athletes who meet the “playing time” criteria for the contest held up to the time of the injury may receive a letter.


Playing Time Criteria for Each Sport


  1. Baseball/Softball: Participate in 50% of innings played.


  1. Football: Participate in 50% of quarters played (Any player on a special team counts 1

Quarter for each special).


  1. Golf: Participate in 50% of team matches played.


  1. Soccer: Participate in 50% of halves played.


  1. Basketball: Participate in a minimum of 18 quarters at the Varsity level.


  1. Track and Field: Score at least 15 points during the season in competition against opponents, place in an invitational or conference meet, or qualify in standards of Regional Track meet to advance to State Track Meet (Top 3 places in Regional Track Meet).


  1. Volleyball: Participate in 50% of games played.


  1. Cheerleading: Varsity members must cheer in at least 85% of the games and attend 85% of practices during the combined fall or winter season with the exception of those that choose to participate in another program during the winter season.


  1. Archery: Participate in 50% in 70%  of the scheduled events. of tournaments played.


  1. Cross Country: Participate in 70% of the scheduled events.


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Section Two


Coaching Policies and Procedures




  1. Coaching athletic teams is an extension of teaching in the classroom, and many of the things that make teachers effective also make coaches effective. Coaching a sport can be one of the most rewarding experiences an individual can have; it can also be a very challenging and difficult experience if team policies and procedures are non-existent or ineffective or lines of communication do not remain open between coaches, administrators, athletes, and parents. This section is designed to provide coaches with a set of policies and procedures to ensure a smooth and successful season.


  1. Each coach develops their own coaching philosophy and specific team policies, but it must be consistent with and supportive of the school’s academic goals, athletic philosophy, and policies. Section One outlined the school’s general athletic policies in terms of winning, sportsmanship, and athletic participation. Sportsmanship comes before winning.


  1. Unexcused absences from practice or scheduled competitions cannot be tolerated. If a player is injured, attendance at practice and home games is expected. Injured players, by observing practice and attending games, support the team concept of Pocahontas County School athletics. Five absences from practice or scheduled contests may result in dismissal from the team.


  1. Communicating with athletes, parents, the athletic director, and school administrators is crucial. Especially important is communicating with parents when athletes are not performing in a satisfactory manner and are in danger of being removed from the team or losing their opportunity to earn a letter.  Coaches will contact parents and athletic director if an athlete is not meeting the expectations during practice or events.  After two contacts a meeting will be scheduled with the administration, athletic director, coach, parent, and athlete.  Documentation of contact with parents, strategies the coach has implemented to assist the athlete in being successful, and meetings the coach has had with the athlete will be discussed at the meeting.



Athletic Director and/or Administrator Tasks/Responsibilities


The athletic director assists coaches with the daily operation of the school’s athletic program, ensures that policies and procedures are compatible with higher directives and are being

implemented to accomplish the school’s academic and athletic goals. Specific duties include:


  1. Attend all home competitions and assist school administrators with supervisory duties. The athletic director and/or administrator must be a visible presence at home competitions, demonstrating support for the coaches and athletes. Periodic appearances at team practices are also necessary in order to observe coaches and athletes and to develop a feel for how coaches and athletes are performing.


  1. Attend all scheduled WVSSAC athletic director meetings to represent Pocahontas County Schools. The primary purpose of these meetings is to coordinate policy and procedures issues and schedule athletic competition dates. Ensure that all parties are kept informed of any changes to establish policies and procedures and that the athletic schedule is reviewed and approved by school administrators.


  1. Complete and submit bus transportation requests.


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  1. Manage the athletics accounts, ensuring that teams have the necessary uniforms and equipment to practice and compete.


  1. Maintain an adequate supply of school letters and sports pins to award athletes for earning a varsity letter; maintain an accurate yearly roster, by sport, of athletes who earn a varsity letter.


  1. Schedule games for competition with visiting teams and notify officials. Maintain a log of the number games played throughout the season in order to reconcile the officials’ contract and facilitate payment.


  1. Provide coaches a game/location schedule for away competitions.


  1. Coordinate with coaches and arrange pre/post season meetings. and end-of-season sports banquets.


  1. Collect and maintain records of uniform and supply inventories from each coach at the conclusion of the season.


  1. Conduct observations and complete yearly evaluations on all coaching staff that are compensated for their services.


Coaching Tasks/Responsibilities


  1. Coaches are required to be at every practice and scheduled contests; if volunteer assistant coaches are used, the athletic director and administrator will need to be notified prior to the coach’s absence.


  1. Schedule a parent/athlete meeting before the first day of practice to discuss issues of concern to athletes and parents, have athlete and parents complete the Player-Parent-Coach Contract and the Insurance Information sheet, collect the $20.00 insurance fee, collect any monies for insurance, and turn all money with roster of players that have paid into the athletic director prior to the first contest, collect all physical forms and provide them to the athletic director prior to the first day of practice, and have parents complete the Player Contact Information Sheet. and turn all paperwork in to the athletic director by the last day of the first week of practice.


  1. Ensure that each athlete has 14 practices prior to participation in the first contest.


  1. Maintain a team notebook that contains the information necessary to ensure communications with school administrators, parents, and students. Each student must have on file in the notebook physical forms, the Player-Parent-Coach Contract, Player Contact Insurance Information Sheet, medical information for each athlete, team rosters, and schedules. This notebook must be with the coach at all away competitions and practices.


  1. Maintain accountability of uniforms and equipment, and ensure that all uniforms and equipment are returned at the end of the season. Inventory all uniforms and equipment and submit the signed inventory to the athletic director after the season’s conclusion (copy with uniforms) in order for coaches’ evaluations to be completed and submitted to the appropriate office for payment.


  1. Determine which athletes meet the criteria for lettering and submit a list to the athletic director so that letters, pins, and bars can be awarded at appropriate ceremonies.


  1. Keep documentation of all injuries and submit a copy of the notification of injury form to the athletic director.


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Pocahontas County Schools are committed to providing students with every opportunity to be successful in academics, as well as successful participants in athletic programs.


Adopted: November 9, 2016

Revised: September 10, 2018

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Personnel Records

Maintenance of Records

The school administration accurately maintains and secures a personnel file in the office of the Superintendent for each employee it employs. The personnel file includes the following sections:

A. Section One: Employment applications, verifications of previous employment,
enrollment form for retirement board, college placement credentials, resumes, personnel record card, selective service records (when applicable), letters of reference, change of beneficiary forms and copy of birth certificates.

B. Section Two: All correspondence for certification and professional certificates.
Immigration records are also in this section.

C. Section Three: employment letters, contracts of employment, requests for transfer of
assignment, letters of resignation and requests for leave of absence.

Additional Information

No complaint, commendation, suggestion or evaluation may be placed in the evaluation file unless it meets the following requirements:

A. The comment is signed by the person making the complaint, commendation,
suggestion or evaluation; and

B. The Superintendent or employee's supervisor has notified the employee in writing by
mail or in person that the comment is available in the Superintendent's office for inspection prior to its placement in the employee's evaluation section.

The employee may offer a denial or explanation of the complaint, commendation, suggestion or evaluation, and any such denial or explanation shall become a part of the employee's file.

General Access to the Employee's Personnel File

Access to an employee's personnel file may be given to the Superintendent or his designee without the consent of the employee.

No other person may have access to employee's personnel file except under the following circumstances:

A. When the employee gives written consent to the release of his records. The written
consent must specify the records to be released and to whom they are to be released. Each request for consent must be handled separately; blanket permission for release of information shall not be accepted.

B. When subpoenaed or under court order.

Employee Access to His Personnel File

Employee may have access to his own personnel file at all reasonable times, i.e., during regular office hours.

The right to access includes the right to make written objections to any information contained in the file. Any written objection must be signed by the employee and it shall become part of the personnel file.


The Superintendent shall be the records manager for personnel files and shall have the overall responsibility for maintaining and preserving the confidentiality of personnel files. He may, however, designate another official to perform the duties of the records manager for him.

A list shall be posted on the outside of the file cabinet, with the names of those persons authorized by the Superintendent to have access to the files.

The Board of Education requires that sufficient records exist to ensure an employee's qualifications for the job held, compliance with Federal, State, and local benefit programs, conformance with County rules and evidence of completed evaluations. Such records will be kept in compliance with the laws of the State of West Virginia.

The departments of Finance and Personnel will be the custodians of all employee personnel records.

A single central file shall be maintained, and subsidiary records shall be maintained for ease in data gathering only.

Only that information which pertains to the professional role of the employee and submitted by duly authorized school administrative personnel and the Board may be entered in the official record file. The employee shall be informed whether requested information is legally required or whether s/he may decline to supply the information.

The employee shall have access to his/her file upon request, within a reasonable time frame. A copy of each such entry shall be given to the employee upon request, upon a reasonable time frame and subject to the customary copy charge.

Personnel records shall not be available to Board members and school administrators except as may be required in the performance of their jobs.

Each employee is responsible for the complete and accurate filing of the following items in the appropriate offices of the county:

  1. Valid certificate, or license
  2. Application of employment form
  3. College transcripts
  4. Letters of recommendation, or placement files
  5. Contract information
  6. Employment letter
  7. State teacher’s retirement form
  8. Social Security number
  9. Income tax exemption certificate
  10. Drug Free Form
  11. Fingerprint/Background Check Results
  12. Certificate of “Verification of teaching experience outside of Pocahontas County.”

This applies only to those professional employees who have had professional education experience outside of Pocahontas County.

  1. Bus drivers, the Superintendent, and others upon request shall produce and place on

file evidence of a medical examination pronouncing the employee physically and/or mentally fit to perform all assigned duties. This information shall be on file in the Personnel Office.

  1. All service personnel shall have a “Verification of years of employment” which

means the number of years which an employee classified as service personnel has been employed by a board in any position including services in the armed forces of the United States, if the employee were employed at the time of his/her induction.

  1. All school personnel shall have an approved tuberculin skin test at time of

employment or more frequently if medically indicated. Positive reactors to the skin test are to be immediately referred to a physician for evaluation and indicated treatment or further study. The County Health Officer shall be responsible for arranging proper follow-up of school personnel who are unable to obtain physician evaluation for a converted tuberculin skin test. School personnel found to have tuberculosis in a communicable stage shall have their employment discontinued or suspended until their disease has been arrested and is no longer communicable. School personnel who have not had the required examination will be suspended from employment until reports of examination are confirmed.

  1. Benefactors of training, as updated to reflect then current information.

Adopted: April, 1976

Revised: February, 1984

File: GBQC


Critical Need/Shortage - Substitute Teachers


Pursuant to WV Code §18A-2-3, a person receiving retirement benefits under the provisions of WV Code §18-7A-1, et seq., may accept employment as a substitute teacher for an unlimited number of days under certain specified circumstances each fiscal year without affecting the monthly retirement benefit  to which the retiree is otherwise entitled.


There exists in Pocahontas County Schools a critical need and shortage of substitute teachers in the following areas: reading specialist, special education, elementary education, science, mathematics, art, music, alternative education, career and technical education, physical education/health, library/media specialist, option pathway, driver’s education, and administration. Accordingly, this policy provides for the employment of retired teachers as substitute teachers during the school year.


Prior to employment of a retired teacher as a critical needs substitute teacher beyond the post-retirement employment limitations established by the Consolidated Public Retirement Board, the superintendent will submit to the state board in a form approved by the Consolidated Public Retirement Board and the state board, an affidavit signed by the superintendent stating the name of the county, the fact that the county has adopted a policy to employ retired teachers as substitutes to address areas of critical need and shortage, the name or names of the person or persons to be employed as a critical needs substitute pursuant to the policy, the critical need and shortage area position filled by each person, the date that the person gave notice to the county board of the person’s intent to retire, and the effective date of the person’s retirement. Upon verification of compliance with this section and the eligibility of the critical needs substitute teacher for employment beyond the post-retirement limit, the state board shall submit the affidavit to the Consolidated Public Retirement Board.


Retired teachers may be employed as a substitute teacher in an area of critical need and shortage on an expanded basis only when no other teacher who holds certification and training in the area and who is not retired is available and accepts the substitute assignment.


An area of critical need and shortage is to  be an area of certification and training in which the number of available substitute teachers in the county who hold certification and training in that area and who are not retired is insufficient to meet the projected need for substitute teachers.”


Any person who retires and begins work as a substitute teacher within the same employment term shall lose those retirement benefits attributed to the annuity reserve, effective from the first day of employment as a retiree substitute in that employment term and ending with the month following the date the retiree ceases to perform service as a substitute. A teacher is eligible to be employed as a critical needs substitute to fill a vacant position only if the retired teacher’s retirement became effective at least 20 days before the beginning of the employment term during which he or she is employed as a substitute.


Retired teachers employed to perform expanded substitute service pursuant to this subsection are considered day-to-day, temporary, part-time employees. The substitutes are not eligible for additional pension or other benefits paid to regularly employed employees and shall not accrue seniority.


When a retired teacher is employed as a substitute to fill a vacant position, the county board shall continue to post the vacant position until it is filled with a fully certified or permitted person. Electronic posting of these positions through both the county website and the WVDE job posting websites shall occur until the position is filled.



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This policy is in effect beginning with the 2018-2019  2019-2020 school year only and requires annual renewal by the county board of education. This policy shall expire on June 30, 2019  2020and is subject to renewal by the county board and state board on an annual basis.  The provisions of W. Va. Code § 18A-2-3 regarding the expanded use of substitutes in areas of critical need and shortage expire on June 30, 2019. 2020




Purpose: The purpose of this policy is to provide for the employment of retired teachers as substitutes in areas of critical need and shortage.



The Pocahontas County Board of Education hereby finds and determines that

  • There presently exists within Pocahontas County, West Virginia, a critical need for substitute teachers in the areas of reading specialist, special education, elementary education, science, mathematics, art, music, alternative education, career and technical education, physical education/health, library/media specialist, and administration.
  • There is also a shortage of certified substitutes available to cover these areas of critical need; and
  • The Superintendent has recommended the Board adopt a policy permitting retired teachers to substitute for an unlimited number of days in order to help alleviate these critical needs shortages


Policy: The Pocahontas County Board of Education hereby adopts a policy to permit retired teachers to substitute for an unlimited number of days in the school year, without affecting such retiree's monthly retirement benefit, in order to alleviate the critical needs and shortages identified above, all in accordance with the provisions of WV Code §18A-2-3.


Effective Dates: This policy shall be effective for the 2018-2019  2019-2020school year and requires annual renewal by the both the county board of education and the West Virginia State Board of Education.


State Board Approval: The Superintendent shall cause a copy of this policy to be transmitted to the West Virginia State Board of Education for its approval prior to employment of a retired teacher as a substitute beyond the period now permitted without affecting the retired teacher's monthly retirement benefit.




Adopted: November, 2005

Revised: June 16, 2014

Revised: April 13, 2015

Revised: July 14, 2015

Revised: June 6, 2016

Revised: June 5, 2017

Revised: May 21, 2018




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File: IKM

Pocahontas County Schools

 Dual Credit/Advanced Placement Policy




Purpose-This purpose of this policy is to establish procedures for the awarding of dual credits at the secondary level, as authorized by WVBE Policy 2510:  Assuring the Quality of Education: Regulations for Education Programs, Section 5.4.f.1.C. County boards of education shall adopt policies that allow students to earn credit for completion of college courses and other advanced courses outside the school setting. If these courses, including dual credit courses, are used to meet graduation requirements, the county policy must be reviewed by the WVDE and approved by the WVBE.


Dual credit course development engages secondary and postsecondary teachers of the content area and administrators to determine alignment of the content standards and objectives for both the secondary and postsecondary course.  The instructor of the dual credit course must also provide adequate opportunities for the secondary course content standards and objectives to be delivered in the dual credit course. The course syllabus must address both the secondary and postsecondary content.


West Virginia Higher Education Policy Commission (WVHEPC) Series 19 must be consulted when developing dual credit courses to ensure compliance with HEPC requirements.


Program Components-The dual credit course syllabus must provide for 180 days of instruction, clarifying student assignments on dates when college may not be in session, how missed days of instruction at the secondary level will be handled when the college is in session, etc.


A dual credit course is one that provides students both high school and college credit. Such a course must meet both the specified course content standards and objectives for secondary offering and the college course requirements. Dual credit courses may be delivered at the high school, on the college campus, another site not located at the high school or college campus, in a virtual environment, or through a combination of these delivery methods.


 If a student does not earn the dual credit, that student may recover the traditional credit via credit recovery through WV Virtual Schools.  This credit would be earned either at Pocahontas County High School or another location under the direction of Pocahontas County Schools.


Dual credit courses will be graded by the school-based AP teacher, and the college course grades will be given by the college offering the dual credit course.


Dual credit courses may be used to substitute for a required graduation course and include AP Biology, AP Calculus, College Algebra, English Composition I, English Composition II, AP Computer Science, AP Environmental Science, AP Spanish, and AP Government and Politics for the 2018-2019  2019-2020 school year.


Students will be required to pay the tuition cost of the class and any required textbooks, if Pocahontas County Schools are unable to cover those costs.


It is possible that not all colleges will accept or recognize dual credit courses.




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Course Syllabus – A syllabus must be provided for all dual credit courses and is to be comprised of the following: nature of the course, expectations, course completion requirements, prerequisites, admission requirements, course content, grading policy, attendance requirements, dropping classes feature, cost to the student and any other relevant information.



WVEIS Course Codes for Scheduling

Dual credit courses must list the appropriate 4 digit course code for which high school credit is being given.  Dual credit courses must also use an “X” in the sixth digit of the course code.  Other college courses without an equivalent high school course code or not being used for graduation credit should use course codes 7676 through 7690 as assigned in the WVEIS Course Code manual. If the college course is a dual credit course being used for elective credit, those courses must also use an “X” in the sixth digit of the course code (e.g. College Psychology, sociology, communications).


Adopted: July 28, 2014

Revised: July 14, 2015

Revised: June 6, 2016

Revised: June 5, 2017

Revised: May 21, 2018



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Pocahontas County Parent Involvement Policy




The Pocahontas County Board of Education believes that parent involvement at the early childhood, middle and adolescent levels is absolutely fundamental to a healthy system of public education. Strong partnerships between homes and schools are needed if quality education is to be provided to all children. Parents and teachers, by fostering a sense of cooperative responsibility, can reinforce each other’s efforts. As their children’s first and most enduring teachers, parents can complement their children’s school learning and behavior by serving as collaborators in the educational process. The resulting home-school partnerships can have positive effects on parent, teacher and student attitudes, classroom instruction, and student achievement.


The term “parents,” as used in this policy, are those individuals with legal or quasi-legal custodianship (i.e., biological, adoptive, foster parents). The term also expands to include family members (i.e., aunts, brothers, grandparents) and significant others whose involvement may be important to the child.




The goal of Pocahontas County’s parent involvement program is to improve home-school-community relations which will result in cooperative responsibility for the success of the educational program.



Pocahontas County Schools will provide an on-going two-way communication system that includes timely opportunities for parents and school staff to interact.


Pocahontas County Schools, in cooperation with state and local agencies, will provide training for

administrators, teachers and parents in methods and procedures required to develop and implement home-school partnership plans.


Each school, assisted by central office staff, shall develop home-school partnership plans which include:

1)         Training teachers and parents to develop skills in becoming partners in                  education

2)         School activities to include ways that parent can assist their children at                                                    home and ideas for parents to become active decision-makers in the                                                        educational process



Title I Schools


Part I                General Expectations



Pocahontas County Schools agrees to implement the following statutory requirements:


  • Pocahontas County Schools will put into operation programs, activities and procedures for the involvement of parents in all of its schools with Title I, Part A programs, consistent with section 1118 of the Elementary and Secondary Education Act (ESEA). Those programs, activities and procedures will be planned and operated with meaningful consultation with parents of participating children.



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  • Consistent with section 1118, the school district will work with its schools to ensure that the required school-level parental involvement policies meet the requirements of section 1118(b) of the ESEA, and each include, as a component, a school-parent compact consistent with section 1118(d) of the ESEA.
  • Pocahontas County Schools will incorporate this district-wide parental involvement policy into its LEA plan developed under section 1112 of the ESEA.
  • In carrying out the Title I, Part A parental involvement requirements to the extent practicable, the school district and its schools will provide full opportunities for the participation of parents with limited English proficiency, parents with disabilities, and parents of migratory children, including providing information and school reports required under section 1111 of the ESEA in an understandable and uniform format and, including alternative formats upon request, and, to the extent practicable, in a language parents understand.
  • If the LEA plan for Title I, Part A developed under section 1112 of the ESEA, is not satisfactory to the parents of participating children, the school district will submit any parent comments with the plan when the school district submits the plan to the State Department of Education.
  • Pocahontas County Schools will involve the parents of children served in Title I, Part A schools in decisions about how Title I, Part A funds reserved for parental involvement are spent, and will ensure that not less than 95 percent of the funds reserved goes directly to the schools.
  • Pocahontas County Schools will be governed by the following statutory definition of parental involvement, and expects that its Title I schools will carry out programs, activities and procedures in accordance with this definition:


Parental involvement means the participation of parents in regular, two-way, and meaningful communication involving student academic learning and other school activities, including ensuring

  1. That parents play an integral role in assisting their child’s learning;
  2. That parents are encouraged to be actively involved in their child’s education at school;
  3. That parents are full partners in their child’s education and are included, as appropriate, in decision-making and on advisory committees to assist in the education of their child;
  4. The carrying out of other activities, such as those described in section 1118 of the ESEA.


Part II   Description of How District Will Implement Required District-Wide Parental Involvement


The Pocahontas County School System will take the following actions to involve parents in the joint development of its district-wide parental involvement plan under section 1112 of the ESEA:


  • Two parent representatives from each school (one LSIC member and one additional parent volunteer) will be part of the Parent Advisory Council.
  • The Pocahontas County Schools will provide opportunities for parents to provide input for the involvement plan at meetings.
  • Review the Parent Involvement Policy annually


The Pocahontas County Schools will take the following actions to involve parents in the process of school review and improvement under section 1116 of the ESEA:


  • Yearly review of Parent Compact
  • Yearly elections for the LSIC
  • Completion of Parent Community Surveys
  • Invite parents to participate in strategic planning
  • Have the County and School Strategic Plans accessible to parents and community


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The Pocahontas County School System will provide the following necessary coordination, technical assistance and other support to assist Title I, Part A schools in planning and implementing effective parental involvement activities to improve student academic achievement and school performance:


  • The Director monitors the program and provides and receives feedback to and from principals.
  • Provide training/resources to teachers and principals to help them to work cooperatively with parents
  • Coordinate with business partners
  • Hire three Parent Involvement Coordinators to coordinate school-based parent involvement activities in cooperation with Title I teachers and principals.


The Pocahontas County Schools will coordinate and integrate parental involvement strategies in Part A with parental involvement strategies under the following programs [such as: Head Start, Pocahontas County Prevention Coalition, SPLASH, Pre-School, Energy Express, Family Resource Network and other available opportunities with key partners];


The Pocahontas County Schools will take the following actions to conduct, with the involvement of parents, an annual evaluation of the content and effectiveness of this parental involvement policy in improving the quality of its Title I, Part A schools. The evaluation will include identifying barriers to greater participation by parents in parental involvement activities (with particular attention to parents who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background). The school district will use the findings of the evaluation about its parental involvement policy and activities to design strategies for more effective parental involvement, and to revise, if necessary (and with the involvement of parents) its parental involvement policies. Each parent will receive a copy of this policy and input is welcomed.


  • Utilize parent surveys to evaluate needs;
  • Meet with Title I Committee to revise and evaluate policy

The Pocahontas County Schools, in conjunction with Local School Improvement Councils, will build the schools’ and parent’s capacity for strong parental involvement. In order to ensure effective involvement of parents and to support a partnership among the schools involved, parents and the community will strive to improve student academic achievement through the following activities specifically described below:


    1. Pocahontas County Schools will, with the assistance of its Title I, Part A schools, and Local School Improvement Councils, provide assistance to parents of children served by the school district or school, as appropriate, in understanding topics such as the following, by undertaking the actions described in this paragraph:
  1. State’s academic content standards;
  2. State’s student academic achievement standards;

iii. State and local academic assessments including alternate assessments;

  1. Requirements of Part A of Title I;
  2. Monitoring each child’s progress;
  3. Methods to work with educators; and

vii. As a parent of a student, parents will have the right to know the professional qualification of the classroom teachers who instruct their children. Federal law allows parents to ask for certain information about classroom teachers and requires the LEA to provide information in a timely manner if requested.


    1. Pocahontas County Schools, with the assistance of its schools and Local School Improvement Councils, will provide materials and training to help parents work with their children to improve their children’s academic achievement. Literacy training, using technology, fostering parental involvement as appropriate, will promote positive parent/student/teacher relationships and interaction.


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    1. Pocahontas County Schools, with the assistance of its schools and parents, educate its teachers, pupil services personnel, principals and other staff, in how to reach out to, communicate with, and work with parents as equal partners, in the value and utility of contributions of parents, and in how to implement and coordinate parent programs and build ties between parents and schools,


    1. Pocahontas County Schools will, to the extent feasible and appropriate, coordinate and integrate parental involvement programs and activities with Head Start, Pocahontas County Prevention Coalition, County Pre-K Programs, Energy Express, Family Resource Network and other available opportunities with key partners, and conduct other activities, such as parent resource centers, that encourage and support parents in more fully participating in the education of their children,


    1. The school district will take the following actions to ensure that information related to the school and parent programs, meetings, and other activities, is sent to the parents of participating children in an understandable and uniform format, including alternative formats upon request, via parent newsletters, news releases, calendar of events, Pocahontas County Board of Education website as well as individual school websites and/or other forms of communication as needed.



Part III              Adoption


This District-Wide Parental Involvement Policy is developed as required by Section 1118(a)(2) of the Elementary and Secondary Education Act. This policy is adopted by the Pocahontas County Schools to be distributed to all parents of participating Title I, Part A children on or before September 1 of each school year. This policy will be effective for the 2016-2017 year and will go into effect on July 1, 2016.



Revised: July 14, 2015


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